How it Works
Accepts email from Microsoft Exchange, Office 365, Google, or whatever email platform you are running.
FEATURES
Archive All Emails
Capture, save and index all emails, all incoming and outgoing emails, historical emails from the mail server, emails from PST and other archiving solutions.
- Real Time Fetching
- Works with Top Email Servers
- Send Incoming/Outgoing Email
- Import PST Files
- Import Raw Email (RFC822)
- Import Historical Email
Legal & eDiscovery Tools
Review and redact email content using our easy-to-use eDiscovery and litigation tools. Customize your archiving workflows to fit your business' needs.
- Legal Hold Automation
- Easy Redaction Tool
- Review and Comment Tools
Easy & Powerful Search
Find any or all the emails using easy, intuitive and powerful search, even typos or misspellings are covered by fuzzy logic. Search capabilities include locating messages containing specific attributes (including metadata) instead of trying to remember where an email was stored or what its subject was.
- Multi-unit Searching
- Wild Searches
- Proximity Searches
- Fuzzy Searches
- Save Search
- Schedule Search
- Attachment Searching
- Search in 100+ languages
Multiple Access Methods for End User
Native MS Outlook plug-in gives end-users simple and familiar interface to access their emails. Make all features or subset of features available to end-users from web application.
- Role Based Permission
- Export Email as PDF or EML
- End-User Authentication
- Audit Trails
Flexible and Granular Email Retention
Regulators and courts treat email messages as written documents. Managing these emails messages as business records assures that we meet the burden of proof of regulations such as the Federal Rules of Civil Procedure.
- Email Retention Policy
Expandable, Stackable, and Flexible Scalability
All Intradyn archiving solutions provide multiple scalable methods, all of which can fit into your datacenter strategy.
- Unlimited Storage (Cloud Only)
- Expandable Storage (Virtual & Physical Only)
- Stackable Appliance (Virtual & Physical Only)
Messaging Intelligence (Add-on)
Visualization tool that provides insights into your organization's communications. The solution captures, analyzes and manages email flow from all of your organization's communication sources. As a result, relationships from across the entire organization are available for use as a complete 360° communications view.
- Account View
- Relationship View
- Account Relationship Report
- Account Activity Report
- Staff Handover Report
- Staff Relationship Report
- Staff Activity Report
Backup and Disaster Recovery
Backup and disaster recovery are essential features of any solution. A solution that has valuable data needs to have multiple layers of protection.
- Cloud Backup (Available for All Platforms)
- Remote Backup (Virtual & Physical Only)
- Tape Backup (Physical Only)
Email Retention & Compliance Capabilities by Server
Intradyn vs
MS Exchange
O365
Email Retention and Compliance Capabilities
Intradyn's Solution
Intradyn provides a very granular and flexible email retention policy structure that can be applied on an individual email level. An email retention policy can be created at the company level, department level, by individual email addresses or by the specific content of the email.
Different retention policies can even be created by departments, sub departments or at an individual user level. An email retention policy can be created for email address outside company email users as well.
An email is deleted from the system only when all retention policy checks are passed.
On Premise Exchange
Companies that rely on the archiving capablities featured as part of their On Premise Exchange put the power to archive in the hands of each of their employees — meaning it’s up to them to select which emails to keep and which to throw away.
On Premise Exchange does not provide an administrator the ability to create granular policies to ensure each email is being stored for safe keeping. This lack of retention capability poses obvious concerns surrounding compliance.
O365 Solution
The 0365 retention policy feature does not provide an administrator the ability to create granular policies. 0365 is a very basic retention policy structure that allows anyone to create policies on mailbox folder level — meaning the task is left to the end users. Users can apply individual retention tags.
eDiscovery and Search
Intradyn's Solution
Intradyn’s solution provides advanced eDiscovery capabilities by searching through email attachments. You can also search through all the emails of the company or by department or at an individual level.
Intradyn allows you to find all emails quickly and accurately. Using the most advanced search technology in the industry, Intradyn’s archiver gives you the ability to perform tasks like simple searches to complicated fuzzy, wildcard, proximity and range searches for advanced users.
Once you find the emails, you can also redact personal information and export results. You can then share (and unshare) the exported results (as PDF or eml format) with team members or outside parties.
On Premise Exchange
On Premise Exchange provides eDiscovery and search capabilities, but not until you select the user’s mailbox, meaning if you must search 100 users you will have to select 100 mailboxes. While you are still able to perform search, the capabilities are limited.
You cannot find misspelled words or proximity searches. For instance, you will have to do multiple searches to find the words “guarantee” or “guaranteed” or “guarantees.”
Sharing is not easy. Once you find the results, you will have to create one or more PST files to share them.
O365 Solution
Microsoft provides eDiscovery and search capabilities, but not until you select the user’s mailbox, meaning if you have to search 100 users you will have to select 100 mailboxes. While you are still able to perform search, the capabilities are limited.
You cannot find misspelled words or proximity searches. For instance you will have to do multiple searches to find the words “guarantee” or “guaranteed” or “guarantees.”
Sharing is not easy — once you find the results. You will have to create one or more PST files in order to share them.
Legal Hold and Case Management
Intradyn's Solution
Intradyn’s solution provides a comprehensive legal hold feature and allows you to create granular legal hold capability by user, domain, keyword [and much more] to maintain compliance with court orders. Legal hold can be placed on archived or newer email with one single step.
Your investigators can save their searches and run them on a schedule or on-demand. You can also use our tagging feature on your retrieved emails to manage your case. Intradyn’s archiver also enables you to get notified when new emails are added to the system for your case.
Intradyn’s archiver also allows you to create a work flow for any kind of case management and team size. Private comments can be placed on emails which are only visible to the case management team.
On Premise Exchange
On Premise Exchange does not provide case management.
O365 Solution
Microsoft provides legal hold by moving the requested emails into another folder, however this folder has a size limit of 30 GB. Microsoft encourages administrators to keep an eye on the folder so not to reach the limit.
Your investigator will have to select an email to put a legal hold or put the whole mailbox on the legal hold. You will need scripting knowledge if more than a few dozen mailboxes have to be put on hold.
There is no concept of case management available in most Microsoft plans. Some basic case management capabilities are available in the premium plans.
Audit Trail
Intradyn's Solution
In Intradyn’s Email Archiver every action by a user is audited. You have full knowledge of what, who and when an action took place — from searching to viewing email to any change in configuration.
You will have peace of mind in case of litigation that all data and actions are preserved.
On Premise Exchange
On Premise Exchange does not provide any audit trail features, meaning if someone deleted an email or the whole mailbox — you wouldn’t know. You cannot prove the “what, who or when” about an email or actions by users.
O365 Solution
Microsoft does not provide any audit trail features, meaning if someone deleted an email or the whole mailbox — you wouldn’t know. You cannot prove the “what, who or when” about an email or actions by users.
Intradyn VS Google Vault
Email Retention and Compliance Capabilities
Intradyn's Solution
Captures all emails and enables administrators, legal personnel and other authorized users to easily search across your organization’s entire archive. Our solution will create complete compliance for all regulatory and governmental agencies and satisfies eDiscovery requests.
Google Vault
Might be leaving the decision up to your end-user on what will be archived. This makes it difficult comply with HIPAA, FINRA, Sarbanes-Oxley, FRCP and other regulations.
Search Capacity
Intradyn's Solution
Your data to be completely searchable. An intuitive interface facilitates a simple set up for permission-level searches and provides administrators with an easy method for searching all communications across your organization.
Google Vault
Organization- wide searches are complicated and require a number of steps for administrators to complete.
Storage and Access Controls
Intradyn's Solution
You can choose where your data is stored in the cloud or on-premise. You will always know where and who has access to your data. This is critical for regulated industries and governmental organizations who are required to supervise access to data.
Google Vault
Stores your data in the cloud and organizations cannot control where data is stored, who can see it and how it might be being used.